Separate AI identity wording from privacy information

When to use this guide

A team links to a long privacy policy but never states in the chat interface that the support participant is an AI assistant.

This is a fictional implementation scenario. The procedure below is Article 50 Hub's suggested working method, not a prescribed legal form, a customer result or a claim that every step is an additional statutory requirement.

Review procedure

1. List the identity question and the data-handling questions separately.

2. Write a short identity statement for the interaction surface.

3. Review the privacy link's purpose, destination and consistency with actual data flows.

4. Test that both pieces of information remain accessible without conflating dismissal or acceptance events.

What the example review finds

• The policy link does not answer the immediate identity question.

• The notice promises data behavior the deployed system does not follow.

Keep these example observations separate from your own results. An unknown or untested state should stay open until the relevant evidence has been inspected.

Fields for your working record

• Identity statement

• Privacy destination

• Actual data flow

• Control behavior

• Reviewer

Use the downloadable blank worksheet linked on this page to connect the observed behavior with the deployed system. Add a reviewer, date, evidence reference, unresolved questions and a next action. The worksheet is editable locally and does not upload your records to Article 50 Hub.

Completion and handoff

Close the task only for the scope actually reviewed. Preserve the result that another authorized reviewer can reproduce, identify the owner of remaining work, and record a retest when the implementation changes. A completed worksheet is not a substitute for the underlying evidence.

Decision boundary

This workflow does not provide a privacy-law assessment or make an identity notice a consent mechanism.

The official references below provide legal or technical context. Resolve applicability and exception questions with the responsible qualified reviewer; use the product's tools to organize implementation work within that assessment.